Best Practices for Tags and Private Tags
Tags have a very important dual purpose; they organise your content within Hail AND categorise your articles for readers of your newsletters, blogs, yearbooks and websites.
Tags
- Tags are labels for organising content.
- Owners, admins, and publishers create/edit tags; all members can add them.
- Tags created show up in publications and the content API.
- Tags automatically appear and become filters for different parts of your content.
- Each article or image can have multiple tags for categorisation.
- Meaningful tagging enhances content dynamics and relevance.
Private tags
Private tags allow you to organize your content within Hail without worrying that the tags will be visible to your readers.
- You can edit and create Private Tags in the "Tags" tab (located in the left-hand sub-menu)
- They can be found in the Private Tags tab at the top of the page.
- Private Tags can help collaboration by drawing members attention to specific content. For example, you could create private tags like ‘For Bob to complete’ and ‘Year 8 – please review’.
- Private Tags are also handy for long-term planning. For example, at the start of the year you could create a ‘Yearbook 2024’ Private Tag and tag the best content with it as the year progresses. Then when it comes time to curate the Yearbook, you’ll already have your first cut of the content organised.
How to add a Tag or Private tag
First navigate to your tags tab in the left hand side menu. To do this look for settings and click the little dropdown arrow to expand your settings options. In this settings menu, is where you will find Tags:
- Only organisation Owners, Admin, and Publishers can create and edit tags. All members can add tags to articles, images and videos.
- In the tags section, flick between the Tags and Private Tags 'tabs' to add or edit. Click on the +Tag or +Private tag buttons
- Give your tag a name and optionally a description and click Create.
- You can then add those tags to your articles, on the article edit screen, in your right-hand side-bar above the publishing menu
Remember: Tags show up on your published content for viewers to see and use. Private tags are not visible for readers and are only used for sorting content in the backend.
The more time and attention you give to creating meaningful tags and categorising your content, the more dynamic and future-proofed your content will become. Tag-based taxonomy will create rich connections between articles and help to serve up relevant content to your audiences.